Centralized IT Software Access (2022)

Centralized IT Software Access

Service	Description	Access Starts	Access Ends	Roles
AD Account Only	This level of access provides the applicant access to select services offered through the Self Service portal. Access is to applicant specific services.	Upon application submission	Application Closed	AD Student, Applicant
Adobe Creative Cloud	Adobe Creative Cloud contains most Adobe applications. L A&D students and Faculty use Adobe (students through Apporto). All faculty and staff use some basic Adobe apps and can get access per request.	Upon hiring	Upon termination	Admin Faculty, Administrator, Core Faculty, Emeritus Faculty - Teaching, Retiree Teaching, Vendor-HR Temp Agency
Advise (Faculty & Students)	The official Advising platform/service utilized by Faculty and Advisors.	Once accepted as a Student	60 days after graduation	Advisors, Faculty Advisors, Student Advisors
Dynamic Forms	Dynamic Forms is a plaftorm that allows users to create and fill out forms. Completed forms can be found on the DF site, and forms can be created that can be targeted to Lesley-credentialed people.	Upon account issuance	Once accepted as a Student	Adjunct Faculty, Admin Faculty, Administrator, Core Faculty, Emeritus Faculty - Teaching, Retiree Teaching, Student Worker, AD Student, Active Student, Vendor-HR Temp Agency
Desktop Apps	Teams, Word, Excel, Powerpoint, Notes, Access, Publisher, Outlook, Sharepoint and One Drive	Upon hiring	Upon termination	Admin Faculty, Administrator, Core Faculty, Emeritus Faculty - Teaching, Retiree Teaching, Active Student, Vendor-HR Temp Agency
EBSCO (Library)	Part of Library Services	Upon account issuance	Upon account closure	Students, Faculty
Email	Web Based access	Upon account issuance	Upon account closure	Adjunct Faculty, Admin Faculty, Administrator, Core Faculty, Emeritus Faculty - Teaching, Emeritus Faculty - Not Teaching, Retiree, Retiree Teaching, Student Worker, AD Student, AD Active Student, Active Student, Graduate, Applicant, NonVendor - Alumni Ambassador, Vendor-HR Temp Agency, Vendor-Dining Services, Vendor-HR Temp Agency, Vendor-Lesley Collaborative Faculty
Freshdesk	Freshdesk is IT's ticketing system that has expanded to many other Lesley departments.	Upon account issuance	Upon account closure	All Students, All Staff
Hoonuit	Hoonuit is a free service available to all Lesley students, faculty and staff, providing a robust library of eLearning content designed to meet the needs of college campuses, including supporting student success, driving retention, and building faculty preparedness. Hoonuit features resources on distance and blended learning, student success, instructional strategies, accessible instruction, software and technology tutorials, and much more.	Upon account issuance	Upon account closure	Core Faculty
Informer	Informer is a report-generating application available to Lesley faculty and staff upon request.	Upon hiring	Upon termination	Administrators
Kaltura	Kaltura is a media sharing platform integrated into myLesley. It offers a secure environment for faculty and students to share media content privately or with others in the course.			Core Faculty
MiCollab - Phone	University phone system. All Faculty and staff computers will have software installed on their computer to handle all phone calls.	Upon hiring	Upon termination	Admin Faculty, Administrator, Core Faculty
myLesley	MyLesley (Blackboard) is a learning management system where people attend classes, access classroom materials, access community resources, etc. All core faculty, emeritus faculty, staff and current students registered in courses have access. Adjunct faculty have access when they are teaching. For Faculty, once hired. For students, upon registration.	Access is granted to Faculty 12 weeks prior to start of class while students gain access 8 weeks prior to start of the class.	Upon account closure	Adjunct Faculty, Admin Faculty, Administrator, Core Faculty, Emeritus Faculty - Teaching, Retiree Teaching, Active Student, Vendor-HR Temp Agency
Nelnet - Online Payments and Payment Plans	Payments and Payment Plans	Upon account issuance	Upon account closure	Students
Online Office Apps	Access to Microsoft Office suite programs via the Cloud. No desktop install of applications provided.	Upon account issuance	Upon account closure	Adjunct Faculty, Admin Faculty, Administrator, Core Faculty, Emeritus Faculty - Teaching, Emeritus Faculty - Not Teaching, Active Student, Vendor-HR Temp Agency
Qualtrics	Qualtrics is a survey-creation application that is available to all Lesley faculty and students.	Upon hiring	Upon termination	Administrators, Faculty
RAVE	Emergency notification service. All University members can and will receive notifications from RAVE via their email account and/or phone.	Upon account issuance	Upon account closure	All
Self Service	Self-Service is the application that allows Lesley students to search for classes, register	Upon application submission		Adjunct Faculty, Admin Faculty, Administrator, Core Faculty, Emeritus Faculty - Teaching, Retiree Teaching, Student Worker, AD Student, Active Student, Vendor-HR Temp Agency
Smart Catalog	Smart Catalog provides course catalog maintenancy outside of Colleague. Available to specific departments managing Course Catalog.	Upon hiring	Upon termination	Administrators
Springer Link (Library)	Springer Link is a Library database tool, allowing access to Spring published peer-previewed journal articles, e-books and other resources, chiefly in the science, technical and medical subject areas.	Upon account issuance	Upon account closure	All Students, All Faculty
VoiceThread	VoiceThread allows students to place collections of media like images, videos, documents, and presentations at the center of a conversation. These conversations are not live; they take place whenever and wherever it’s convenient for people to participate. A VoiceThread allows people to have conversations and to make comments using any mix of text, a microphone, a webcam, or uploading an audio file.	Upon account issuance	Upon account closure	Core Faculty, Active Student
Webcheckout	Webcheckout is used by the Lesley community to reserve equipment such as A/V speakers, cameras, computers, etc.	Upon account issuance	Upon account closure	All
Zoom	Zoom is used by all constituents to conduct meetings and classes, and webinars upon licensing request.	Upon account issuance	Upon account closure	Adjunct Faculty, Admin Faculty, Administrator, Core Faculty, Emeritus Faculty - Teaching, Retiree Teaching, Student Worker, Active Student, Vendor-HR Temp Agency