Borrowing Technology

Lesley University offers a variety of technological components for circulation through various departments.

With the exception of a few items, University Technology only provides technology materials and peripherals for Lesley faculty and staff. This equipment can range from a simple cable or connector to audio/visual support for an entire conference. To learn more about our offerings and policies around equipment borrowing, please see the following sections:

• Borrowing Equipment (Audio/Visual)
  • Policy
  • Procedures
  • Event Planning
  • List of all available equipment
• Borrowing Computers & Laptops

For students, technologies are available through the Kresge Media Center (Porter Campus) and through the Academic Computing Department at AIB (Boston Campus).

Borrowing Equipment

A complete list of all of our equipment for check-out can be found at the Equipment Reservation page (oncampus only)

Policy

UT has several policies in place surrounding the use of Lesley technologies for circulation:

• Equipment Borrowing is for Lesley Community members ONLY. If you represent an off-campus organization or entity, then equipment reservations need to be made by an on-campus liaison.
• All equipment should be requested through our online reservation form.
  *The online reservation form is accessible from on-campus only; if you are off-campus, please speak with your department coordinator or on-campus liaison to make equipment requests.
  
  Please note: UT only circulates items explicitly included on the form; if you require more information about the items including usage instructions or technical specifications, UT offers training & support for those items by request. To request more information, please contact ut@lesley.edu (Subject: Training) or call x8770
  
  
• University Technology requires 2 weeks notice prior to the reservation date.
  
  This two-week period allows us to check our inventory for the availability of the equipment, refresh/repair kits for pick-up or delivery, and to schedule times for training/orientation of those components.
• Until you receive an email confirmation, you are not guaranteed the requested equipment.
  
• Once confirmation is received, the requested equipment may be picked-up at the designated University Technology office; more information will be included on the confirmation email, so please read it carefully.
• All requestors must perform a preliminary hardware review before checking items out
• All equipment must be returned to University Technology in the condition at which it was originally received.
• All requestors are required to obtain the appropriate training or orientation to operate this equipment prior to the event. --- UT does not assume responsibility for inappropriate use of the technology or the malfunctioning of any devices due to misuse.
  Training is offered through University Technology. *see above.
• Failure to comply with any of the aforementioned terms may result in future denial of service.

For additional a/v support OR for equipment requests for non-Lesley and Affliate Organizations, assistance may be obtained through an outside vendor:
Please contact on of our recommended AV subcontractors:

Zack Carver-Gustin - SmartSource AV Rentals and Staging -
http://smartsourcerentals.com
zcarver-gustin@smartsourcerentals.com
ph : 781.320.6200

Daniel L. Hnatio - Active Communications Media Production Svcs.
http://activecommunications.tv
dhnatio@theworld.com
ph: 617.590.5660

Ozmund Field - Videographer
ozmundfield@tds.net
ph: 617.320.2218

Adam O'Neill - Inturnal Media, LLC
http://inturnal.com
adam@inturnal.com
ph: 617.470.6934

Procedures

There are two basic types of items; and two types of events that we support.

Pick-up ONLY items:
Some items are to be physically picked-up by the requestor from our office locations. These items require a signature/responsible party thus Physical Plant will NOT deliver these items.
-- the HelpDesk Operations department of Technology Support Services is located on the Lower Level of University Hall (LL-010) located at 1815 Massachusetts Ave.;

These items include, but are not limited to:

• Laptops
• LCD Data Projectors
• Wireless Microphone Kits
• Wireless Mobile PA System

Deliverable Items:
Some items are available for delivery in certain areas ONLY.
*Note: Reservations for deliverable items are only available for delivery in rooms designated on the form.
Physical Plant Work Orders will be generated automatically for these items, so please do not request deliveries directly with physical plant.

These items include, but are not limited to:

• Wired Microphones
• Microphone Stands
• Speaker Cabinets
• Projection Screens
• Laptop & TV Cart(s)
  
  After you submit your request, you will be sent a confirmation letter that will have the Work Order & Reference Number so that you may track your delivery status.
  

To see more information on the types of equipment we have for circulation, please visit the Equipment Reservation page (oncampus only)

Event Planning

Equipment is typically checked-out for one of two types of events: Academic/Instructional use or for General Events

• Academic/Instructional Events are primarily associated with a course number and section. These courses typically meet regularly throughout the semester and spaces are booked by a scheduling coordinator through the various Academic Departments.
  
  Many of Lesley's classrooms are equipped with digital projection and some come with computer systems
  For information about the various digital labs & classrooms, please visit the location information page.
  
  If your class requires particular technology and is held in a space that does not come equipped with those amenities, you may request additional technology components through our equipment reservation form.
  
  As a faculty, there are several campus resources available for media services, consultation, training, & development:
  • eLearning & Instructional Support
  • Kresge Media Center
    
    
• General Events are gatherings that are held by various organizations and are catered to special groups or to the community as a whole.
  Holding community events requires a substantial amount of planning through various departments across campus.
  If you are considering hosting an event, please review these resources:
  • Event planning for outside organizations
  • Event planning manual (via Events Office)
  • Event planning for inside organizations (via University Technology Help Center)
    

  University Technology requires that all organizations utilizing technology for community events contact ut@lesley.edu at least 1-month in advance. During the month prior, the Labs & Classrooms Coordinator will schedule a time to meet with you to conduct a walk-through of the event, assemble a checklist of necessary technologies, and offer training/orientation.

  
  Please note: on-site technical staff can behired through a 3rd party organization at a fixed cost per hour.

The Labs & Classrooms Coordinator is available as a courteousy to event planners and is available for consultation by appointment.

List of Available Equipment

Borrowing Computers/Laptops

Laptops

UT has Apple Macintosh and Windows laptops available to Lesley faculty and staff for on-campus use. If you want to reserve a laptop for an on-campus class or event, see the UT Equipment Reservation Form. Reservations for these laptops must be made no later than two (2) weeks in advance to ensure availability.

If the laptop is available, you can pick it up in the UT Help Desk located in the lower level of University Hall.

UT has a laptop cart available for use by Lesley faculty and staff. This mobile cart is equipped with twenty Windows laptops with DVD/CD drives, a black and white printer and a wireless hub. You can only use the laptop cart in the University Hall building. Before you book the laptop cart, you should request an orientation by sending an email to ut@lesley.edu. All reservations should be made through the UT Equipment Reservation Form.

New! UT has released the "Classroom-in-a-Box" which contains 10 Windows laptops with DVD/CD drives, a black and white printer, and a wireless hub.
More information coming soon!