2009 Exhibitor Information

We would like to extend an invitation to you to exhibit for two days at the 20th Annual Literacy for All–Northeast PreK-8 Literacy Conference & Reading Recovery Institute in Providence, RI. As an exhibitor, you will have exposure to 2,000 Reading Recovery and literacy educators who routinely buy products from vendors like you. Download the 2009 Exhibitor brochure here [PDF].

• Conference Dates and Location
• Conference Audience
• Booth Prices
• Exhibit Dates and Hours (with Exhibit Fair)
• Exhibitor Move-In and Take-Down
• Booth Assignments
• Sponsorship Opportunities
• Overnight Accommodations
• Rhode Island Tax Information
• Reserving Booth Space
• Sample Exhibit Hall Map
• List of 2009 Exhibitors
• Questions? Contact Information

Conference Dates and Location

The 20th Annual Literacy for All Conference will take place on Nov. 15-17, 2009 at the Rhode Island Convention Center. The Rhode Island Convention Center is located at 1 Sabin Street, Providence, RI, 02903.
Directions to the Conference

Conference Audience

This event draws 2,000 Reading Recovery teachers and teacher leaders from around the country, as well as PreK-8 classroom teachers, reading and literacy specialists, reading teachers, special education teachers, Title I educators and administrators. In 2008, the Literacy for All Conference program committee added a Middle School Strand to the event, which was very successful. An expanded Middle School Strand will be offered in 2009 and many grade 5-8 educators are expected to attend. This year, the Literacy for All Conference program committee members have added a PreK Strand to the event.

Exhibit Booth Prices

Standard In-line (Middle) Booth: A 10' x 10' booth with an 8' x 30" table, chair, wastebasket, draping and ID sign.

• Early Bird Special: $900 (reservations and payment received by Aug. 7, 2009)
• Regular Price: $1,000 (after Aug. 7, 2009)

Corner Deluxe Booth: A 10' x 10' booth with an 8' x 30' table, chair, wastebasket, draping, and ID sign. Corner booths will touch another booth on only one side, allowing for increased exposure to conference participants.

• Early Bird Special: $1,100 (reservations and payment received by Aug. 7, 2009)
• Regular Price: $1,200 (after Aug. 7, 2009)

Additional 8' x 30" tables: $200 each

Exhibit Dates and Hours

The days of exhibits are Monday and Tuesday, Nov. 16-17, 2009.

• Monday, Nov. 16, 2009: 10:00 am–6:00 pm (Exhibit Fair and Raffle Prize Give-Away from 5:00–6:00 pm)
• Tuesday, Nov. 17, 2009: 8:00 am–1:00 pm

Exhibitor Move-In and Take-Down

Exhibitors may begin setting up on Sunday, Nov. 15, 2009 in Exhibit Hall B, from noon–4:00 pm and continue setting up on Monday morning, 8:00–10:00 am. Exhibit Hall B is located on the main level of the Rhode Island Convention Center. There will be an exhibitor check-in table at the back of Exhibit Hall B near the loading dock. Exhibitor check-in runs Monday, 8:30 a.m.-noon. An entrance unit will welcome participants to Exhibit Hall B. Exhibitors may take down their booths on Tuesday, Nov. 17, 1:00–7:00 pm.

Booth Assignments

Exhibitors with a long-standing relationship with Lesley University will be given priority in filling exhibit space. Preference will also be given to exhibitors who have participated in sponsorship opportunities. Exhibitor kits, table assignments and maps will be distributed at a later date. Booth numbers will be assigned by Thursday, Oct. 1, 2009.

Sponsorship Opportunities and Benefits

Company sponsorships make it possible for the Literacy for All Conference program committee to keep the registration fees low as well as provide high-quality workshop sessions for participants. Sponsors are recognized in the final conference program, on a PowerPoint presentation loop that 2,000 educators view prior to all four keynote addresses and on the prominent entrance unit of Exhibit Hall B.

For details on how you can become a sponsor: Sponsorship Opportunities

Overnight Accommodations

Please make reservations on your own as soon as possible. The Literacy for All conference has discounted guest room blocks at the following three hotels. When making reservations, identify yourself as being with Lesley University/Literacy for All to get the special rate. Please note that block rates do not include tax or parking.

• Westin Providence (connected to the Convention Center), 800.WESTIN.1 or 401.598.8000
• Providence Biltmore, 800.294.7709 or 401.421.0700
• Courtyard by Marriott, 888.887.7955

Details on hotel accommodations (rates, locations, etc.)

Rhode Island Tax Information

If you plan to sell merchandise from your booth, you must either have a Rhode Island Tax ID number or apply for a temporary RI Tax ID number at the conference. You cannot sell merchandise without a permit. The cost of a temporary permit is $10, which can be issued to your company at the start of the conference. Lesley University Center for Reading Recovery and Literacy Collaborative will issue the temporary permits. In addition, we are required by RI law to collect all tax money from exhibitors at the conclusion of the conference on Nov. 17, 2009 at 1:00 pm and immediately submit the taxes to the RI Division of Taxation. Exhibitors who are selling merchandise, but who do not already have a permit, are asked to come to the conference with two checks: One for the cost of the permit and the other to cover the cost of the taxes for items sold during the conference.

Reserving Booth Space

We are pleased to offer online registration for exhibitors again this year! Select the number and type of booths you want (corner or in-line), order extra tables and receive immediate confirmation. Please be sure to have your RI Tax ID number ready (if you have one) when you register. Exhibitors may pay by credit card or by check.

Register now.

Sample Exhibit Hall Map

Preliminary Exhibit Hall Map [pdf]

2009 Exhibitors

The following organizations and companies have signed up to exhibit at the 2009 Literacy for All Conference. This list will be updated weekly.

Contact Information

We hope you will join us for this important conference that promotes literacy for all children. If you have any questions regarding exhibit space, please contact us via e-mail at kadams@lesley.edu or call Kelly Adams at 617.349.8165. Thank you!